Retail store scheduling software
- Rota hours a week
- 170
- Transactions a week
- 735
- Selling hours the transactions need
- 82
- Transactions per floor hour at that cover
- 5.3
Every figure on this page is worked out from the inputs you enter, by the method stated below it. Footfally publishes no wholesale price, no industry labor ratio and no benchmark rent: the defaults are a worked example to replace with your own numbers, and the footfall is always yours.
The figures above start from a worked example (170). Change any input and the answer updates as you type.
Download the Retail store scheduling software worked example (CSV)
A retail rota is two numbers pretending to be one: the cover the doors need every hour they are open, and the selling labor the week's transactions will actually take. This worksheet works both from what you type, the footfall, the conversion rate, the opening hours and the people the floor needs, adds the back of house hours, and prints the labor cost with employer burden as a percentage of the takings, because that is the number a rota written by habit quietly loses.
Cover hours are the floor; selling hours are the check
Hours open times the minimum people on the floor is what the store cannot trade without, and it is the base of the rota. The transactions the footfall will generate, divided by what one associate can serve in an hour, is a separate figure: if it comes out above the cover hours, the peaks need more people than the base and the rota has to add them. The worksheet shows both so you can see which one is binding this week.
Back of house hours happen whether anyone walks in or not
Receiving, cash-up, merchandising the shelves, cleaning: those hours are part of the rota and not part of the footfall, and a rota that only counts floor cover will run short by exactly that amount every week. Enter them as their own line. On a quiet week they are most of the labor, which is why the labor percentage moves so sharply when takings fall.
Burden is not a rounding error
Employer payroll taxes, workers' compensation and any benefits you pay sit on top of the hourly wage and are part of what the rota costs. The worksheet takes a percentage on top of wages, because the right figure depends on your state and what you offer, and prints the total against the week's takings. Labor as a percentage of sales is the figure to watch across weeks; the dollar total on its own says very little.
Footfally Pro
Keeping what you make
The answers are free forever. Pro turns them into the store's own record: your store name on the rota and the price list, no watermark, every week's rota, every priced line and every month's figures saved against the store, and clean exports for the accountant.
- Save a rota, a priced line or a month and reopen it later
- Compare two rotas or two prices side by side
- No Footfally watermark, your store name on it
- Rotas emailed to the team
- Connect your own Stripe account
- Connect your QuickBooks Online or Xero
$49per month, whole team
Start Footfally Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Retail store scheduling software: common questions
Where does the footfall figure come from?
From a door counter if you have one, or from the till: transactions a week divided by your conversion rate gives the visitors. Use your own count from a normal week, and for a holiday week use last year's count for the same week rather than a guess.
Why is the labor percentage the number to watch?
Because it is the only one that moves with the store. A rota of 170 hours is neither good nor bad until you know what the store took. Watching the percentage across weeks shows when the rota has drifted away from the footfall, which is what usually happens when it is copied forward.
Does this save the rota anywhere?
Not on its own. The worksheet computes in your browser and sends nothing anywhere. Footfally Pro saves each week's rota against the store, with your name on it, and keeps the history so next year's holiday week starts from this year's numbers.